Documentation requirements in dentistry are growing. NIR standards are being updated, authorities are introducing new requirements, and clinics have an increasing number of procedures, tasks and documents to keep up to date. All while time must first and foremost be spent on patients and running the practice. Now ClinicDrive wants to make it easier to move documentation out of folders and into everyday digital workflows.
Documentation often takes a back seat to patients in the chair and all the other tasks that need doing throughout the day. It is a challenge ClinicDrive encounters time and again in clinics. Not because people lack the will to keep their documentation in order, but because they simply lack the time.
At the same time, much of a clinic's knowledge is still scattered. In ring binders. On noticeboards. In Word files. On shared drives. On desks. And sometimes in several different versions.
That was the inspiration for Document Dorte. A digital assistant that helps clinics bring together the documentation they already have, digitise it and make it easier to access – and keep it up to date with current requirements and standards.
From ring binders and cluttered desks to digital workflows
Document Dorte does not start from scratch. She builds on the knowledge, procedures and documentation the clinic has already developed over the years.
The difference is that everything is brought together digitally in ClinicDrive, organised and made easy for staff to find and use.
At the same time, Document Dorte helps keep the material up to date with current regulations and requirements. The clinic's own language and wording are preserved, so staff can still recognise their own clinic and workflows in the documents.
The result is less time spent finding, gathering and maintaining documentation – and more time for everything else that tends to get pushed aside in a busy day.
“We shouldn't ask clinics to start again after all the good work they've already done. We should help them move it out of folders, off noticeboards and into a digital solution where it's easier to find and keep up to date. And the procedures should still feel like the clinic's own. Above all, Document Dorte should free up time for everything that's hard to fit into a busy day, says Henrik Kyhl, partner at ClinicDrive.”
How it works in practice
Bringing years of documentation together in one place might sound like a big task. It doesn't have to be.
Here's how:
- Step 1: Send what you already have in digital format
Are your procedures in Word documents, PDFs or on a shared drive? You can upload them as they are. There's no need to spend hours tidying up, rewriting and organising the material first.
- Step 2: Take a photo – or scan the rest
Is some of your documentation still in a ring binder, on a noticeboard or on a desk? Take a photo with your phone or scan it. Your paper documents can then become part of your digital collection too – without anyone having to type everything out again.
- Step 3: Document Dorte brings it all together and organises it
Document Dorte helps organise the material your clinic has uploaded and check it against current NIR standards and requirements. This makes it much easier to keep your documentation up to date when requirements and guidelines change.
- Step 4: Your clinic's own documentation – digital and up to date
The result isn't a generic library that could belong to any clinic. It's your clinic's own knowledge and procedures – brought together digitally, easier to access and kept up to date. From papers, folders and noticeboards straight into ClinicDrive. And hopefully, one less thing on your ever-growing to-do list.
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